"09-15-2015 Minutes"
Members Present: Brian, Devin, Angel, Jay, Shawn, Monica, Lauren, Ed, Erick
Guests: Elika Rad, Ronnie Wetmore, Joan Scott, Richard Dnagle
Council Votes: August Minutes Approved
PFAC Update: Joan shared the conference room reservation schedule for next year. As of now, the only available openings are Monday evenings starting in January. Monday's won't work for some council members. New update during the meeting, Room 2103 is being remodeled and will have teleconference and should be ready by January. Joan will investigate Room 2103 availability and report back to the council.
Project Updates:
Infection Control Policy: Update at next meeting.
CF Encounters: Lauren and Devin have a total of 10 encounter stories. Their next step is to format the stories into a template and distribute them out to the council for review and input. Joan mentioned the confidential phone line is available. She can provide the directions if we are interested. The only challenge is there is no one to transcribe the messages. Devin mentioned that he spoke with Colleen regrading the CF Center Anonymous Box possibly being moved to the Adult Center Website. The CF Center Anonymous Box is no longer available.
Issue Management Protocol: Monica and Angel emailed proof#1 of the CF Outpatient Decision Tree Flyer to all council members for review and input. Thank you Jay for creating and designing the Decision Tree Flyer. Changes and suggestions include: adding the stanfordcfac@gmail email to the bottom of the flyer for incidents which aren't that serious but seem like an education opportunity for clinic personnel (CF Encounter) and a second contact for comments regarding the flyer. Creating another box for Clinic Related Issues. Lastly a suggestion for the Inpatient flyer regarding contacts for Unit / Charge Nurses. Elika suggested the verbiage state Resource Nurse or Charge Nurse. Angel will follow up with Elka for Clinic Related Issues contacts.
Virtual Meeting Proposal / Online Collaboration: Erick reached out to the University of Utah's CF Clinic Coordinator to see if a version of the Virtual Clinic is in the works. Still waiting to hear back. In the meantime Joan mentioned there is a pilot run going on at Stanford. She will follow up and report back at the next council meeting.
Coordinating with CFF and external clinic development: Update on the C3N Project. Shawn shared the Virtual Meeting Project was given to another group. Shawn will follow up with the other group to find out more updates on the virtual meeting project. The group is working on branching out to other clinics to find out which ones need improvement and provide help in those areas. Also checking to see if accreditation is up and stable. Quality Improvement report will be shared at the CF Conference in October.
MyHealth Update: Jay has a meeting scheduled on September 17th. Follow up at next meeting.
RPF: Jay emailed Elkia revised RPQ form.
Informational Sheet On Masks: Devin reached out to Joan for a starting point on this project. She referred him to Cheryl Head of Infection Control at Stanford. Devin will collaborate with Cheryl and report back his finding to the council. Other suggested avenues to checkout OSHA, N95, P100 and 3M websites.
Action Items:
Joan: Update on Facebook Issue.
Joan: Update on PFAC File Storage Solution Problem.
Lauren and Devin: Continue working on CF Encounters Project.
Monica and Angel: Continue working on Issue Management Protocol Project.
Devin: Update on Information Sheet for Masks.
All: Think about a day of the week that works for new conference room openings for next year.
All: If anyone notices a general question posted on the Facebook page and you feel needs more
information, share it with the council.
Meeting called to a close at 6:15pm.
Next Council Meeting on October 20, 2015
Wednesday, September 16, 2015
Thursday, September 10, 2015
September Agenda
Stanford Adult Cystic Fibrosis Patient Advisory Council
Date/Time: Tuesday, September
15, 5:00pm-6:20pm
WebEx members should get set up 10 minutes
before the scheduled meeting time using the link provided in the green button
on the WebEx dialog below or the link at the bottom of the form. It is recommended you call in for audio as
opposed to using your computer.
Advisory Council visitors are welcome. Attendees must respect the Stanford CF Center
cross infection guidelines. Please do
not attend in person if you have an active viral infection or any other
contagious condition.
Please have
this copy of the agenda and attachments with you during the meeting.
Agenda
1. Introduction
(5:00 – 5:10)
Welcome Back Annette Hernandez!
Welcome Back Annette Hernandez!
2. Adopt August
minutes (5:10)
Please review
Angel’s minutes on the blog or via her email previously sent to you
3. CF PFAC
Project Update – (5:10 – 5:45)
a. PFAC Update –
Joan
b. Infection
Control Policy – Shawn/Lauren/Colleen
c. CF Encounters
– Lauren/Devin
d. Issue
Management Protocol – Angel/Monica/Elika
e. Virtual
Meeting Proposal/Online Collaboration – Erick/Brian
f. Coordination
with CFF and external clinic development – Shawn
g. MyHealth update – Jay
h. RPQ – Jay/Julian
i. Informational Sheet on Masks – Devin
j. Clinic-Patient Opportunities –
Angel/Monica/Elika
4. Action Items
(5:45 – 6:00)
a. Ed: Work with Mary, Joan and Meg to formalize an
introduction plan going forward for volunteer services
b. Joan: Explore the option of the phone line for
CF Encounter Project
c. Joan: Contact Security regarding getting Devin
and Ed Badge Access to the Conference Room.
d. Colleen: Check and see if the CFF Center
Anonymous Box can be moved to the Adult Center Website.
e. Jay: Email Julian or Elika updated RPF Form
f. Brian and Joan: Set up quarterly meeting with
Dr. Mohabir
g. Angel: Send Shawn council member email list
h. Brian/Colleen: Work with Mary on by-law alignment
requirements discussion
5. Reminders
a. Publicize
Council and council activities
b. Continue to complete Volunteer Requirements
c. Future Projects
CF Patient Medical Compendium
CF Patient Medical Compendium
6. Final
Comments/Discussion (6:00 – 6:10)
Next meeting October 20, 2015
Next meeting October 20, 2015
7. Closed
Session (6:10 – 6:30)
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